Meeting Request Form | Globus Medical

EVENT DETAILS

Date Request Submitted*

Select Today’s Date

Meeting Requested By*

Enter Name

First Last

Name of Meeting*

Department*

Account Code*

Enter Department Account Code

Event Start Date*

Select Event Start Date

Event End Date*

Select Event End Date

Event Location*

City State / Province / Region

Preferred Venue Location
(Please list your top three preferred venue options in order of preference)

Enter Venue Option #1*

Enter Venue Option #2*

Enter Venue Option #3*

Total Anticipated Attendees
(Please outline your total anticipated attendees for each category listed)

Surgeons*

Sales*

GMED*

Please attach your attendee list to this request

Attached
Pending

Point of Contact On-Site

First Last

MEETING SPECIFICATIONS

Please attach your drafted meeting agenda*

Agenda must be on file with Meetings prior to sourcing venue locations

Attached
Pending

Sleeping Rooms*

Please identify the number of sleeping rooms (singles and doubles) required for each night of this event

Meeting Space*

(Please identify all anticipated meeting space requirements throughout the entire event)

General Session
Office/Storage Space
Meal Room (if you require separate space from General Session)
Breakout Room(s)

If needed, please identify quantity of breakout rooms

Meeting Room Set*

(Please select your preferred room set up)

Food & Beverage
(Please select your F&B needs)
Note: The Meeting Coordinator will make final selections to ensure compliance guidelines are met.

Daytime Meeting Needs

Breakfast
Lunch
Breaks
All day beverage station (Coffee, Tea, Water, Soda)

Evening/Reception Needs

Hors d’oeuvres (Heavy)
Food Stations
Buffet
House Beer & Wine

Audio/Visual

(Please select your AV needs)
Please plan to bring your own laptop for presentation needs.

Projector, Screen, Connection Capabilities
Wireless Slide Advancer
Speakers (Do you require sound capabilities?

Will this event require a Wi-Fi connection?*

Yes
No

TRAVEL REQUIREMENTS

All necessary travel for employees will be booked by the individual via Concur.
Your Meeting Coordinator will work with you directly on establishing arrival and departure times for your event. This information should be communicated to all anticipated attendees prior to any travel booking.
Should your meeting include surgeon(s) your Meeting Coordinator will be responsible for managing their travel needs.

GROUND TRANSPORTATION

(Please identify any pre-arranged ground transfers your meeting requires)

Meetings taking place externally:

From Airport to Hotel/Venue Location
From Hotel/Venue Location to Airport

Meetings taking place at Globus

From Hotel to Globus
From Globus to Hotel or Airport

GROUP DINNER (Off-Site)

Do you plan to host a group dinner off-site?

Yes
No

Date

Time

Number of Attendees

Preferred Location

Transportation To/From

Yes
No

TEAM BUILDING ACTIVITY

Do you plan to host a team building activity?

Yes
No

Please provide a brief description of your desired team building activity:

Date

Time

Number of Attendees

Preferred Location

Transportation To/From

Yes
No

ADDITIONAL COMMENTS

Additional Comments

Please share any additional thoughts regarding your request with the Meetings Team

IMPORTANT INFORMATION

Compliance/Spending Limits Policy
In order to comply with the Globus Medical & AdvaMed Policy – all meals provided to healthcare professionals must be limited to the below spending limits:
Amounts listed below are caps on the total spend, including tax and tip.
Lunch: $50.00/person
Dinner: $125.00/person ($150.00/person for the 10 cities listed below)
Chicago, Dallas, Houston, Las Vegas, Los Angeles, Miami, New York, San Diego, San Francisco, Washington D.C.

Restaurant Contracts/BEOs:
Only members of the Meetings Team are permitted to sign contracts for event space and BEOs (Banquet Event Orders) confirming Food & Beverage requirements.

The Meeting Coordinator/Planner is the only person authorized to charge anything to the master account. If any changes need to be made while the group is on-site and you are not able to get in touch with your Meeting Planner, it is the responsibility of the on-site contact to provide payment for those changes.

Please confirm you have read and understand all of the policies and event guidelines listed above.*

Yes, I have read and understand
No, I have not read the information listed above

Please confirm you have Vice President/Executive approval of this event on file.

Meetings will not be authorized to move forward with an event request that did not receive the proper approvals.*

Yes, I have the necessary approval on file.
No, I do not have approval on file.

ATTACH FILES

Attach Attendee List

Attach Meeting Agenda